| TO: | Honorable Mayor and City Council | | FROM: | Gregory Pronovost, Technology Services Director | | DATE: | 1/22/2021 | | WARD: | | | SUBJECT: | Contract Change Order to Agreement No. 2020-242 with Pacific West Sound, Inc. ($18,171.93, not to exceed unchanged at $700,000) for addition Audio Video switching equipment for the Council Chambers A/V and Broadcast upgrade project. | STAFF RECOMMENDATION:
Staff recommends approval of the contract change order. | BACKGROUND:
The Council Chambers A/V and Broadcast project will replace the current analog equipment with a high definition digital audio/visual solution, greatly improving the broadcast quality of all recorded meetings within the Council Chambers and significantly improve the ability for staff to produce video for live television and internet streams. Replacing the system is in line with other modernization improvements made to the Council Chambers in the last few years. In addition, this project will make several technology enhancements for those viewing the meeting within the Council Chambers, including additional monitors within the audience area to view presentations, as well as more visible digital nameplates.
The contract change order consists of deleting the originally quoted 32-input/output audio video switcher and replacing it with a 64-input/output audio video switcher and the associated cables, parts, and installation. This change allows for future expansion or modification of the new broadcast system as the current equipment utilizes all available connections. The contractor has agreed to do the above-mentioned change for the lump sum price of $18,171.93. The original total for the quote on Agreement 202-242 is $648,954.00, with this change order the new total is $667,125.93. This change order does not modify the original agreement not to exceed amount of $700,000. |
| | | |