Item Coversheet
ADMINISTRATIVE REPORT
MEETING DATE:  6/24/2020Consent – Agreements  z.
TO:Honorable Mayor and City Council
FROM:Nick Fidler, Public Works Director
DATE:5/28/2020
WARD: 
SUBJECT:Amendment No. 3 to Agreement No. 16-115 with Quad Knopf, Inc. (dba QK) ($25,000; revised not to exceed $225,000, and extend term one year to June 30, 2021), for On-Call Environmental Services for non-federally funded Capital Improvement Program (CIP) projects.
STAFF RECOMMENDATION:

Staff recommends approval of the amendment.
BACKGROUND:

On June 29, 2016, the City Council approved Agreement No. 16-115 for $150,000.00 with Quad Knopf, Inc. (dba QK) (Consultant) to provide on-call environmental services for non-federally funded Capital Improvement Program (CIP) projects for Fiscal Year (FY) 2016-2017 and FY 2017-2018.

 

On June 20, 2018, the City Council approved Amendment No. 1 to Agreement No. 16-115 with the Consultant, which extended the term of the agreement by one year, to June 30, 2019, to cover FY 2018-2019, with no additional compensation.

 

On June 28, 2019, the City Council approved Amendment No. 2 to Agreement No. 16-115 with the Consultant, which extended the term of the agreement by one year, to June 30, 2020, to cover FY 2019-2020, with an increase in compensation of $50,000, not-to-exceed a total of $200,000.

 

The Consultant continues to provide exceptional environmental services to the City, with less than 24-hour notice in some cases. This prompt response time in important in completing CIP projects in a timely manner. Environmental services are necessary for several CIP projects. An example of these services includes surveying to determine if endangered species inhabit a project site. The Consultant conducts training sessions for contractor's staff to ensure staff follows certain procedures in the event that a kit fox, or other endangered species, is encountered on, or around a project site.

 

The funding source for this agreement is through budgeted CIP projects in various funds. Staff recommends extending the term of the agreement through June 30, 2021, and expanding the scope to include FY 2020-2021 CIP projects. Staff recommends expanding the scope of work, with an increase in compensation of $25,000.00 to account for the expanded scope. The Consultant's total compensation after this amendment is not-to-exceed $225,000.00.

 

Staff will be issuing a new request for qualifications (RFQ) in Spring 2021 to solicit proposals for  on-call environmental services for future CIP projects; therefore, staff does not anticipate any additional amendments for this consultant in the future.

ATTACHMENTS:
DescriptionType
Amendment No. 3 to Agreement 16-115Agreement