|TO:||Honorable Mayor and City Council|
|FROM:||Nick Fidler, Public Works Director|
Freeway Litter Program:
- Amendment No. 8 to Agreement No. 13-072 with the Bakersfield Homeless Center ($495,640; revised not to exceed $4,157,324 and extend term one year, to June 30, 2021) for litter and debris removal services.
- Memorandum of Agreement with Kern Council of Governments to provide continuation of funding ($150,000) for freeway litter program for Fiscal Year 2020-21.
Staff recommends approval of amendment and memorandum of agreement.
On May 1, 2013, Council adopted the "Freeway Litter Program" and approved associated agreements with the Bakersfield Homeless Center (BHC), Caltrans, and Kern Council of Governments (Kern COG). These agreements allowed Caltrans and Kern COG to provide the funding for freeway litter removal services, while BHC crews performed the work.
The Litter Program has been a success, at minimal cost to the City. The freeways, bike paths and other areas are cleaned regularly, and BHC clients receive income from the program which has helped to facilitate housing solutions for clients and their families. The City also continues to receive awards and recognition for this innovative program. Due to the success of the program, additional City Departments have budgeted to use BHC for seasonal clean-up services within their respective functions and the program has proven to be cost effective for seasonal clean-ups.
Item 1 – Amendment No. 8 to Agreement No. 13-072 with BHC
Agreement No. 13-072 was approved on May 1, 2013 and provided for litter removal services with annual compensation not to exceed $561,600. This Agreement was for a one-year term, with four annual renewal options. The following Amendments were approved:
- Amendment No. 1 (April 16, 2014) extended term to June 30, 2015 and added $129,040 to the Agreement (revised not to exceed of $690,640).
- Amendment No. 2 (May 21, 2014) added Kern Cog’s $150,000 commitment to the Program (revised not to exceed of $840,640).
- Amendment No. 3 (June 24, 2015) extended term to June 30, 2016 and added $561,588 to the Agreement (revised not to exceed of $1,402,228).
- Amendment No. 4 (June 29, 2016) extended term to June 30, 2017 and added $561,588 to the Agreement (revised not to exceed of $1,963,816).
- Amendment No. 5 (June 7, 2017) extended term to June 30, 2018, with a renewal option of five years and added $561,588 to the Agreement (revised not to exceed of $2,525,404).
- Amendment No. 6 (June 6, 2018) extended term to June 30, 2019 and added $591,640 to the Agreement (revised not to exceed of $3,117,044).
- Amendment No. 7 (June 28, 2019) extended term to June 30, 2020 and added $544,640 to the Agreement (revised not to exceed of $3,661,684).
Proposed Amendment No. 8 will add $495,640 and extend the agreement term to June 30, 2021 with two years of the renewal option remaining. If approved, the revised not to exceed compensation would be $4,157,324. The impact of the minimum wage increase that takes effect January 1, 2021 was offset by a slight reduction in hours to be worked.
Item 2 – Memorandum of Agreement (MOA) with Kern COG
Kern COG has provided funding for freeway litter removal services since the program’s inception. The proposed MOA continues the partnership between Kern COG, BHC, and the City to meet the Council’s goal of beautification of the City. The MOA provides $150,000 of funding for FY 20/21.
As a side note, the original agreement with Caltrans provides continued annual funding of $252,640 with no amendment required.