Bids were solicited for 12 half-ton regular cab pickups. Five bids were received in response to the solicitation. The lowest bid based on Dodge pickups failed to meet the minimum gross vehicle weight (G.V.W.) specification of 6,800 lbs. The minimum G.V.W. is necessary for weight distribution and safe towing when the pickup is towing equipment trailers. Staff recommends declaring the low bidder non-responsive based on the failure to meet minimum specifications. The next lowest bid from Courtesy Chevrolet Center meets the minimum specifications and is considered acceptable by staff.

Eight of the 12 pickups are budgeted for replacement as follows, four to Recreation and Parks, four to Public Works. Background replacement justification for these eight pickups is on file in the Fleet Division. Three of the 12 pickups are additional vehicles to be issued as follows, two for Construction Inspectors and one for General Services funded by the Public Safety and Vital Services Measure (PSVS).

The remaining pickup replaces one vehicle purchased in 2015, for the Water Resources Department that is in need of repair. Due to the cost of the repairs, Fleet staff recommends replacement of the equipment. An appropriation in the amount of $23,100 is necessary to fund the cost of the unbudgeted pickup, of the amount $10,653 has been recovered through fleet rental rates and the remaining $12,432 will be recouped through future fleet rental rates.

Funds are budgeted in the Equipment Management Fund for ten pickups, one pickup will be funded through the PSVS Measure and one pickup will be funded from the appropriation to the Equipment Management Fund as requested.

The five bids received, including the non-responsive bid are as follows.

Staff finds the bid submitted by Courtesy Chevrolet Center, San Diego, California, to be acceptable and recommends approval of the purchase and appropriation.